Terms and Conditions for use of this site
All users of the Paxan Limited software are advised of the following terms and conditions of use:
The content and design of the software pages are subject to copyright owned by Paxan Limited or used under licence from third party copyright owners. You are welcome to print pages for your personal use but no part of this software may be reproduced or transmitted for any other purpose.
From time to time this software may also include links to other software/websites. These links are provided in order to enhance the interest of other featured content and are not intended to signify that Paxan Limited endorses or otherwise has any responsibility for the content of the linked software/website. Your use of this software and any dispute arising out of its use is subject to the laws of England and Wales.
This software is made available for public viewing on the basis that Paxan excludes to the maximum extent permitted by law all liability whatsoever for any loss or damage howsoever arising out of the use of this software or reliance upon the content of this software.
YOUR RIGHT TO PRIVACY
At Paxan Limited, we recognise the importance of protecting your personal information and we are committed to safeguarding your privacy.
Because we understand that our customers are concerned about privacy, we have instituted policies intended to ensure that their personal information is handled in a safe and responsible manner.
This Statement applies to Customer Information only.
Any references to ‘we’, ‘us’ or ‘our’ in this Statement refer to Paxan Limited.
Any references to ‘you’ or ‘your’ refers to the customer for which Paxan Limited processes Customer Information.
Statement means Online Privacy Statement. In this Statement, we explain how we collect, store, use, maintain and retain Customer Information.
As a Data Processor, we will process all Customer Data strictly on behalf of our customers in accordance with our contractual agreements with them and/or as required or permitted by law.
Customer Information means Personal Data we collect from users of our software, data we collect about our customers or prospective customers, vendors, service providers, professional advisers, consultants and other third parties in the course of doing business.
Paxan is a Data Controller in relation to Customer Information.
Customer Data means Personal Data which our customers and/or their end-users input or upload into the customer portals or services provided to them by Paxan. This does not include Customer Information collected directly by Paxan for business activities such as sales and marketing.
Paxan is Data Processor in relation to Customer Data.
Services Data means the data that resides on Paxan, customer or third party systems to which Paxan is provided access to perform services, including cloud environments, test environment, development and production environments, in order to perform any of the services, including but not limited to:
- Consultancy & Training
- Professional services
- Support services
- IT and Administrative operations
- Technical Services
- Managed Services
Paxan is Data Processor in relation to Services Data and treats it in accordance with the terms of the contractual agreement with you.
Under the EU’s General Data Protection Regulation (GDPR) Personal Data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
Under the EU’s General Data Protection Regulation (GDPR) data processor is defined as:
“data processor, in relation to personal data, means any person (other than an employee of the data controller) who processes the data on behalf of the data controller.”
Under the EU’s General Data Protection Regulation (GDPR) data processor is defined as:
“data controller” means a person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data is or are to be processed.”
USE AND DISCLOSURE
Data Processing Activities
How we use Customer Information
This privacy notice tells you how we will collect and use your Personal Data to provide you with information and advice about products or services that may be of interest to you, process any application for our products and services and administer the products and services we provide. We may also collect non-personally identifying information about your visit to our software based on your browsing activities.
Why does Paxan need to collect and store Customer Information?
In order for us to provide you with products updates, events, surveys, marketing information, business updates and handling of support queries we need to collect Personal Data. We use this data for email campaigns, direct mail, telemarketing, support, cookie tracking event invites and survey tools. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
In terms of being contacted for marketing purposes Paxan would contact you for additional consent regarding your contact preferences.
Will Paxan share Customer Information with anyone else?
We may pass your Personal Data on to third-party service providers contracted to Paxan in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf, such as cloud storage. When they no longer need your data to fulfil this service, they will dispose of the details in line with Paxan’s procedures. If we wish to pass your sensitive Personal Data (as defined in the GDPR) onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
How will Paxan use the Personal Data it collects about me?
Paxan will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Paxan is required to retain information in accordance with the law, such as information needed for audit purposes. How long certain kinds of Personal Data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Collection of non-personal information
We may also collect non-personally identifying information about your visit to our softwares based on your browsing activities. This information may include the pages you browse and products and services viewed. This helps us to better manage and develop our sites, to provide you with a more enjoyable, customised service and experience in the future, and to help us develop and deliver better products and services tailored to your individual interests and needs.
Under what circumstances will Paxan contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
Can I find out the Personal Data that Paxan holds about me?
Paxan, at your request, can confirm what information we hold about you and how it is processed.
If we intend to transfer the Personal Data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending Personal Data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
- How long the data will be stored.
- Details of your rights to correct, erase, restrict or object to such processing.
- Information about your right to withdraw consent at any time.
- How to lodge a complaint with the supervisory authority.
- Whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the Personal Data and the possible consequences of failing to provide such data.
- The source of Personal Data if it wasn’t collected directly from you.
- Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
What forms of ID will I need to provide in order to access this?
Paxan accepts the following forms of ID when information on your Personal Data is requested:
Passport, driving licence, birth certificate, utility bill (from last 3 months).
If you have any questions or concerns regarding this Privacy Statement or if you need to access, update, change or remove Personal Data (Customer Information) that we control, please contact hello@Paxan.solutions
We reserve the right to change, modify, add or remove parts of this Statement. However, we would notify you of these changes by indicating the date on which the Statement was posted. When you visit our software, you are accepting the current version of this Statement posted at that time. We recommend that you visit this Statement occasionally in order to see the latest version.